Proficient cleaning industry scheduling requires tracking many moving parts, from accommodating client preferences to knowing how many cleaners and hours a job requires. 

Many company owners use scheduling software to lighten workloads. The right cleaning business scheduling app depends on a company’s size, services, and budget. 

The following guide provides a comprehensive review and comparison of top-rated cleaning business scheduling apps, detailing their features, benefits, downsides, and pricing plans.

Disclaimer: The information below is accurate as of May 2024.

Best cleaning business scheduling apps: Comparison table (with ratings & pricing)

The comparison table below shows a side-by-side look at some of the top-rated apps for the cleaning industry

Software

Best For

Capterra Rating

Free Plan / Trial

Pricing

Aspire

Mid- to enterprise-level cleaning businesses

4.5/5

No

Varies based on company size; all plans for unlimited users

Jobber

Small to midsize cleaning companies

4.5/5

Yes

$69-$349/mo. with limited users

Zoho Bookings

Small service businesses

4.5/5

Yes

$8-$12 per user per mo.

Housecall Pro

Small to large service businesses

4.7/5

Yes

$69-$249/mo. with limited users

mHelpDesk

Field service companies of all sizes

4.3/5

Yes

Not published

Kickserv

Small field service businesses

4.4/5

Yes

$59-$299/mo.

CleanGuru

Small to midsize cleaning businesses

4.8/5

Yes

$59-$139/mo. for 10 cleaners.

Setmore

Small companies with scheduling needs

4.7/5

Yes

$9-$12 per user per mo.

SimplyBook.me

Small service businesses

4.6/5

Yes

$8-$50/mo. with limited bookings

Square Appointments

Businesses of all sizes with booking needs

4.5/5

Yes

$29-$69/mo. plus processing fees

Best cleaning business scheduling apps by use case

Companies may prefer different scheduling apps based on their size, service offerings, and business requirements. Below, find a list of the best cleaning scheduling apps by use case.

Take a more in-depth look at these options below, including their top features, downsides, and pricing structures.

App #1: Aspire

Aspire empowers cleaning companies with an end-to-end business management system that provides visibility into every aspect of their operations. Real-time data, readily accessible via custom reports and dashboards, and accurate, immediate job costing enable Aspire users to grow at three times the industry rate.

Product Illustration | Scheduling - Calendar Nov to Dec 2023 (Desktop)

Image Source: Aspire

From estimating to invoicing, Aspire’s robust features streamline and transform every aspect of business operations, allowing cleaning companies to unlock new efficiency and increase profits. 

The software’s scheduling functionality keeps your entire team in sync and on track, from the office to the field.

Top features

  • Streamlined scheduling: Signed contracts automatically convert to work tickets, allowing users to click and drag them onto the scheduling board. 

  • Seamless updates: Move jobs or quickly insert one or more blank days to adjust tickets forward in the event of scheduling conflicts or weather delays.

  • Ticket management: Click into any ticket on the schedule for a detailed breakdown of actual hours, supplies/materials, labor, and equipment and subcontractor costs.

  • Pipeline visibility: See upcoming labor and material/supply requirements to make appropriate staffing and purchasing decisions.

Downsides to consider

Due to the robust functionality, some reviewers note a steep learning curve. To ensure success, dedicated implementation specialists guide new Aspire clients through training and launch, coaching them to maximize the platform’s benefits. 

Pricing

Aspire doesn’t charge any per-user fees, allowing cleaning businesses to grow without increasing software costs. Plans include:

  • Corporate: For commercial cleaning businesses with a minimum annual revenue of $5 million

  • Enterprise: For commercial businesses with annual revenue above $15 million

App #2: Jobber

Jobber provides business management software for 50+ home service verticals, including the cleaning industry. The software enables cleaning businesses to quote, schedule, invoice, and get paid all in one place.

jobber scheduling open graph

Image Source: Jobber

Jobber offers features for online booking, invoicing, client communication, and more. According to its website, businesses using Jobber save approximately seven hours per week and grow revenue by 37% in the first year on the platform. 

Top features

  • Drag-and-drop calendar: Reschedule jobs or reassign work orders to a different cleaner with a single click, drag, and drop.

  • Progress tracking: View a timeline of each crew member’s visits for status updates and to avoid delays.

  • Routing: Generate the fastest, most fuel-efficient routes.

Downsides to consider

Reporting is limited to pre-built options. Reviews also note slow customer service responses. 

Pricing

Jobber offers several plans:

  • Core: $69/mo. for one user

  • Connect: $169/mo. for up to five users

  • Grow: $349/mo. for up to 15 users

Marketing tools for reviews and campaigns require additional fees.

Comparing Jobber and Aspire

When compared to Jobber, Aspire offers:

  • Centralized historical direct-cost data to inform pricing, estimates, kits, margins, and markups.

  • Customizable drill-down data dashboards that provide a 360-degree view of the business.

  • Unlimited, customizable estimate templates with single-line item production kits for multi-year and evergreen contracts.

For a complete feature comparison, visit the Aspire vs. Jobber comparison guide.

App #3: Zoho Bookings

Zoho Bookings, an intuitive scheduling app within the Zoho suite of solutions, allows customers to book appointments online. Zoho also provides CRM, route planning, marketing, and more products.

zoho scheduling open graph

Image Source: Zoho Bookings

Zoho Bookings supports various user types, including cleaning services, real estate, and sales. The app integrates with other Zoho products and the most popular calendar (Google, Outlook), online payment, and CRM apps. 

Top features

  • Booking page: A customizable booking page allows customers to schedule appointments at their preferred date and time.

  • Scheduling rules: Set cancellation windows, time zone presets, and scheduling intervals to allow bookings based on business preferences.

  • Appointment reminders: Reduce no-shows with automatic emails and SMS appointment reminders. 

Downsides to consider

Zoho Bookings offers a point solution for online booking, meaning users will need additional software to streamline and automate other key business processes.

Pricing

Zoho offers two paid plans:

  • Basic: $8/staff member/mo.

  • Premium: $12/staff member/mo.

For unique needs, businesses should contact Zoho Bookings about Flex plans. 

Comparing Zoho Bookings and Aspire

When compared to Zoho Bookings, Aspire offers:

  • Drag-and-drop scheduling board that allows managers and dispatchers to visualize the schedule and move appointments when needed. 

  • Ability to view a detailed breakdown of actual hours, supplies/materials, labor costs, and equipment and subcontractor costs for any ticket on the schedule.

  • CRM to communicate with customers, see service activity and history, and get sales pipeline visibility.

To see how Aspire measures up to other leading software solutions, check out our Comparison Hub.

App #4: Housecall Pro

Housecall Pro provides customer- and team-management tools for the home services industry. For cleaning companies, the software streamlines everything from scheduling and job management to online booking and collecting payments.

housecall pro open graph

Image Source: Housecall Pro

Housecall Pro is featured in 13 Capterra Shortlist rankings, including for field service management in 2024 and scheduling software in 2023. According to its website, 40K home service businesses power their operations with Housecall Pro.

Top features

  • Mobile scheduling: Allows technicians to receive alerts about upcoming jobs, update their availability, and mark work completed right from the job location.

  • Online booking: Displays availability, making it easy for customers to choose a time that’s most convenient for them.

  • Payment collection: Set up recurring payments, automate payment reminders and receipts, and provide easy ways for customers to tip.

Downsides to consider

User reviews suggest Housecall Pro lacks full functionality for inventory management and reporting.

Pricing

Housecall Pro offers three plans:

  • Basic: $69/mo. for one user

  • Essentials: $169/mo. for up to five users

  • MAX: $249/mo. for six or more users

Comparing Housecall Pro and Aspire

When compared to Housecall Pro, Aspire offers:

  • Unlimited customizable templates to quickly create accurate, consistent proposals and bids.

  • Detailed inventory management to track jobs and budgets.

  • Dedicated implementation specialists to guide users from onboarding through deployment.

To see how Aspire measures up to other leading software solutions, check out our Comparison Hub.

App #5: mHelpDesk

mHelpDesk offers an all-in-one software solution built exclusively for field service industries. The company has been featured in 13 Capterra Shortlist rankings, including for field service software, in 2024.

mHelp Desk open graph

Image source: mHelpDesk

mHelpDesk aims to improve operational efficiency by automating scheduling, billing, and everything in between. The company offers personalized onboarding and data migration assistance.

Top features

  • Recurring jobs and invoices: Set up recurring cleaning service jobs and invoices for regular customers.

  • Online booking: Allow customers to submit cleaning requests directly on your website.

  • Appointment reminders: Set up personalized, automated text message and email reminders to notify cleaning service customers and employees of appointment times.

Downsides to consider

Reviewers note lagging software and slow customer service response times. 

Pricing

mHelpDesk doesn’t publish pricing on its website. Interested companies must call to request a quote.

Comparing mHelpDesk and Aspire

When compared to mHelpDesk, Aspire offers:

  • Estimating features using real-time job cost data to protect profit margins.

  • Clear view of aging invoices with customizable dashboards and data visualizations that simplify accounts receivable management.

  • Advanced API to link essential workflow solutions and apps, creating a custom system that perfectly fits an organization's needs.

To see how Aspire measures up to other leading software solutions, check out our Comparison Hub.

App #6: Kickserv

Kickserv streamlines business operations for field service companies in various industries. The user-friendly platform has landed the company on 12 Capterra Shortlist rankings, including for field service management, in 2024.

kickserv scheduling open graph

Image Source: Kickserv

Kickserv simplifies scheduling, estimating, CRM, time tracking, invoicing, and payments. The platform offers secure access from any mobile device.

Top features

  • Scheduling: Turn estimates into jobs with one click and assign them to your team based on optimal routes or skills.

  • Text notifications: Automatically notify customers when a cleaning crew is on the way or deliver notifications to the cleaner when new jobs or job changes arise.

  • Customer center: Allow customers to view and approve estimates, make payments, and request service from a personalized portal.

Downsides to consider

Features vary by plan and only the highest-priced plan supports unlimited users. Invoicing capabilities are limited.

Pricing

Kickserv offers five plans: 

  • Free: For two users

  • Lite: $59/mo. for five users

  • Standard: $119/mo. for 10 users

  • Business: $199/mo. for 20 users

  • Premium: $299/mo. for unlimited users

Comparing Kickserv and Aspire

When compared to Kickserv, Aspire offers:

  • Real-time job costing data for in-depth insight into performance and profitability.

  • Customizable drill-down dashboards give every user the view of the business they need to make responsive resource allocation decisions.

  • Personalized onboarding, ongoing customer support, and continuing education and training resources.

To see how Aspire measures up to other leading software solutions, check out our Comparison Hub.

App #7: CleanGuru

CleanGuru’s business software solution is purpose-built for the cleaning industry. It offers features for bidding, scheduling, timekeeping, and more.

clean guru scheduling open graph

Image Source: CleanGuru

The software was created by two former cleaning business owners. Because the platform is tailored to the cleaning industry, it offers several niche features you won’t find in many broad software options, like pre-loaded cleaning task checklists and a cleaning bid calculator. 

Top features

  • Employee app: Allows cleaners to view their schedule, complete tickets assigned to them, and use the timekeeping feature to record their sign-in and sign-out times.

  • Late alerts: Notifies supervisors when cleaners are late or sign in outside their assigned geofence.

  • Scheduling: Multiple calendar views allow managers to see each employee’s availability to avoid overbooking.

Downsides to consider

CleanGuru does not offer a customer portal, which limits customer payment methods. Also, plans limit the user count, which hinders growth.

Pricing

CleanGuru offers four plans:

  • Basic: $59/mo.

  • Deluxe: $79/mo.

  • Max: $99/mo.

  • Max Plus: $135/mo.

All plans support work tickets for 10 cleaners. Additional cleaners cost $2/mo. each. Basic and deluxe plans are limited to three modules. 

Comparing CleanGuru and Aspire

When compared to CleanGuru, Aspire offers:

  • End-to-end business management system that provides drill-down visibility into every aspect of operations.

  • Advanced API to customize integrations for the solutions and apps essential to improve your organization’s workflow.

  • Unlimited estimating templates for consistent and more profitable cleaning bids.

To see how Aspire measures up to other leading software solutions, check out our Comparison Hub.

App #8: Setmore

Setmore helps companies organize their operations with online bookings, payments, reminders, etc. It fills online booking needs for various industries, from the beauty and wellbeing sectors to the trades. 

setmore scheduling

Image Source: Setmore

Setmore is best suited to small businesses or entrepreneurs. It offers myriad integrations with website platforms, social media pages, project management software, business apps, and more. 

Top features

  • Custom booking page: Empower customers to self-book appointments 24/7.

  • Payments: Collect payments online in advance of appointments.

  • Reminders: Automate booking confirmations and reminders via email or text.

Downsides to consider

Because Setmore is primarily a booking software, cleaning companies will require additional software solutions to streamline core business functions. 

Pricing

Setmore offers a free plan for up to four users, and two paid plans:

  • Team: $9 per user per mo.; unlimited users

  • Pro: $12 per user per mo.; up to two users

Contact Setmore for custom enterprise plans.

Comparing Setmore and Aspire

When compared to Setmore, Aspire offers:

  • All-in-one business management platform that optimizes workflows across an organization.

  • Ability to quickly search, filter, and view aging balances by either customer or property, add payments and memos, and email customer statements.

  • In-platform crew communication that keeps cleaners connected to the office. 

To see how Aspire measures up to other leading software solutions, check out our Comparison Hub.

App #9: SimplyBook.me

SimplyBook.me is an online booking platform built to serve multiple industries. Since 2009, the website has processed 30M+ bookings.

simplybook scheduling

Image Source: SimplyBook.me

SimplyBook.me is best suited for small businesses and provides intuitive features. Templates simplify building and customizing a booking page.

Top features

  • Intake forms: Customize forms for customers to fill out before booking so you can properly schedule cleaning jobs.

  • POS: Track appointments, payments, and deposits with a POS system that links with your booking system.

  • Waiting list: Allow clients to sign up for a waitlist.

Downsides to consider

SimplyBook.me is a point solution, and growing cleaning businesses will need to utilize additional platforms for dispatching, communication, invoicing, and other key business functions.

Pricing

SimplyBook.me offers four plans:

  • Free: Free for up to 50 bookings/mo. and one provider

  • Basic: $9.90/mo. for up to 100 bookings and five providers

  • Standard: $29.90/mo. for up to 500 bookings and 15 providers

  • Premium: $59.90/mo. for up to 2,000 bookings and 30 providers

Additional booking packages cost $14 per 200 bookings. 

Comparing SimplyBook.me and Aspire

When compared to SimplyBook.me, Aspire offers:

  • Real-time reports that offer insights into key performance indicators like productivity and profitability.

  • Inventory tracking and management allow users to track materials and supplies from individual vendors to individual branches and allocate them to specific jobs.

  • Time reporting via the mobile app transfers to time cards for quick approval and exports into the users’ preferred payroll system or syncs directly with Inova.

To see how Aspire measures up to other leading software solutions, check out our Comparison Hub.

App #10: Square Appointments

Square Appointments provides an all-in-one point-of-sale platform for booking, payments, and more. Square was voted Adweek’s best POS system in 2022.

square appointments scheduling

Image Source: Square Appointments

With the Square Appointments app, business owners can provide the best client experience with a free online booking site, manage staff effortlessly with team management tools, and stay on top of business, no matter where they are.

Top features

  • Recurring appointments: Schedule recurring appointments for your regular clients from your Square Appointments calendar or the Appointments app.

  • Payments: Accept any major payment type through the Square Appointments POS system.

  • Integrations: Integrate with popular third-party apps like Xero, QuickBooks, and JotForm to improve efficiency in other aspects of your business. 

Downsides to consider

For a full business solution, users need to download additional Square apps or implement other software platforms. Square charges hefty processing fees. 

Pricing

Square Appointments provides a free plan with limited features and two paid plans:

  • Plus: $29/mo. 

  • Premium: $69/mo. 

Comparing Square Appointments and Aspire

When compared to Square Appointments, Aspire offers:

  • Intuitive, integrated functionality to connect business operations with an all-in-one business management solution.

  • Mobile app material tracking and job inventory holding provide visibility into inventory allocation. 

  • Instant insights into estimated versus actual costs to enable more accurate and profitable bids.

To see how Aspire measures up to other leading software solutions, check out our Comparison Hub.

How to choose a cleaning scheduling app

With so many scheduling apps on the market, choosing the right one for your business needs requires comprehensive research. When selecting scheduling software, consider these factors:

  • Scalability to accommodate business growth

  • Intuitive user interface

  • Compatibility with existing systems

  • Essential features to streamline other business processes

  • Cost-effectiveness (initial investment and ongoing fees)

Avoid the costly mistake of choosing the wrong platform by carefully evaluating your company’s current needs and choosing a cleaning scheduling app that supports future business growth and efficiency.

Image | Dashboard

Looking for a cleaning service scheduling app?

While an app that simplifies scheduling empowers cleaning businesses to accomplish more, an all-in-one business management platform like Aspire allows companies to manage their entire process, from proposal to invoice, within a single platform.

According to an Aspire Commercial Cleaning Insights Report, 62% of large commercial cleaning companies ($20M-$49M in annual revenue) choose end-to-end business management solutions to run their operations, 22% more than the industry average.

Aspire's cleaning software combines specialized functionality with intuitive design for a streamlined solution to maximize profitability. Book a free demo today.

RESOURCES

The latest articles from Aspire Software

Practical advice and tools to help you run your field service business.

Logo

©2024 Aspire Software. All rights reserved.