Janitorial software is a program or system that allows janitorial providers, commercial cleaning businesses, and building service contractors to operate more efficiently and profitably by managing the customer life cycle.

Aspire provides unparalleled visibility into and control over:

• Business phases, including managing sales activities and client contacts with a customer relationship management tool

• Estimating and bidding on jobs

• Scheduling work orders

• Managing labor and timekeeping via a mobile app

• Material and supply purchasing

• Measuring quality control for cleaning services

• Invoicing completed work

Aspire’s janitorial business management solution also helps manage your workforce and vehicles with GPS integrations.

When an end-to-end business management software captures all of these key features into a single platform, business owners get a comprehensive, real-time understanding of performance and powerful insights into how to grow a business and keep customers happy for better client retention.

The benefits of janitorial and field service management software include:

Real-time visibility into your business data.

Without a cloud-based centralized management system, key leaders must be present to provide critical information to drive decision-making. A janitorial software solution such as Aspire is a cloud-based source of real-time data that all users in the company can access—from the office or the field—to make responsive decisions to safeguard profits.

Fuel better business decisions.

With instant access to performance metrics, business owners can spend less time directly managing labor and performance.

Big-picture data insights help leaders make impactful decisions that benefit the business or correct course before it’s too late.

Increase profitability.

Aspire’s real-time insight into account standings regarding allocated labor hours and material costs empowers businesses to win more business and increase profits.

Reliable data gives team members an accurate gauge of efficiency so they can adapt from one month to the next and from one visit to the next—improving performance and increasing profitability.

Labor management tool to improve performance and accountability.

Business management software integrates features such as mobile timekeeping, in-platform dispatching, and GPS tracking to improve accountability and give at-a-glance insights into route progress and schedule capacity.

A comprehensive software with complete visibility into labor costs can also improve a cleaning business’s workloading—empowering and motivating teams with the tools they need to perform high-quality work.

Centralized sales performance data.

A software solution centralizes sales data, allowing you to identify your top-performing salespeople, streamline your janitorial bidding process, and leverage the experience and knowledge of your sales team to win more business and increase revenue.

Janitorial software can grow a business by helping leadership take a step back from operations and focus on strategy with the trust that their system provides team members with the tools they need to perform their jobs well.

In the sales cycle, the janitorial industry requires a high level of hands-on expertise to accurately estimate the cost of a job and price it competitively. A software solution systematizes expert knowledge, putting that information in the hands of any team member generating a bid.

Consolidate business operations into one platform.

Aspire consolidates processes into a single, cloud-based platform, such as:

• Estimating

• Job costing

• Operations

• Office-to-field notifications

• Time tracking

• Quality control

• Invoicing

There are no blind spots or lack of integration among these features, and the information is accurate and trusted across an operation.

Retain and grow your client base.

Growing your cleaning company means winning new business and retaining the business you've already won. An end-to-end software solution with industry-proven ease of use automates critical areas of the estimating process using templates. Your janitorial bidding process is simplified and includes the proper profit margins and production rates from the start.

Aspire takes that a step further with PropertyIntel—tools that allow you to measure the square footage of your properties to create precise bids or outsource takeoffs to skilled cartographers while you focus on running your business.

There’s no shortage of business management software for commercial cleaning businesses—aside from Aspire, there’s Cleantelligent, Swept Cleanbid, and Jobber, to name a few—but many of the available options are fragmented, outdated, or brittle.

Choosing the right software prevents janitorial pros from struggling to implement various bolt-on applications and poorly integrated features.

Fast-growing cleaning service providers prefer Aspire’s management platform.

The best solutions are all-in-one business management platforms that provide robust reporting, give janitorial companies real-time insights into their sales performance, and help estimators quickly create accurate and profitable bids.

In an end-to-end system, job workflows push from estimating to the schedule board and a mobile, on-site workforce management tool to a seamlessly integrated invoicing and accounting system for timely billing and accounts receivable.

Simplify and streamline your business processes.

Integrating these features in a single, enterprise-level field service management software simplifies your business reporting and ensures better customer communication, employee performance and accountability, and higher profits.

If you’re unsure where to start when selecting an end-to-end solution for your business, download our buyer’s guide to janitorial business management software for critical criteria that any janitorial contractor should consider when evaluating potential business software solutions.

It depends. Not all janitorial software solutions integrate with QuickBooks.

Aspire commercial janitorial business management software integrates with popular accounting software platforms, including QuickBooks and Acumatica, to link your business management solution and financial system.

Users can house all financial activity above the gross margin line in Aspire, while QuickBooks handles all data related to your indirect costs. This allows the two solutions to share relevant information to generate accurate financials at month-end or year-end close.

¹Perez, Juan (2023, April 12). How Automation Drives Business Growth and Efficiency. Retrieved from: https://hbr.org/sponsored/2023/04/how-automation-drives-business-growth-and-efficiency

²KX and the Centre for Economic & Business Research (CEBR), (2022, May 9). Real-time, real value: 80% of businesses see revenue increases thanks to real-time data [press release]. Retrieved from: https://www.prnewswire.com/news-releases/real-time-real-value-80-of-businesses-see-revenue-increases-thanks-to-real-time-data-301542344.html

³Gallup, Inc. (2023). State of the Global Workplace: 2023 Report. Retrieved from: https://www.gallup.com/workplace/349484/state-of-the-global-workplace.aspx