Best janitorial Apps With Billing And Invoicing (+Top 9 Picks)

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PublishedSeptember 18, 2023

Best janitorial Apps With Billing And Invoicing (+Top 9 Picks)

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Timely and accurate invoicing improves your cash flow and the financial health of your janitorial business.

Growth-minded commercial cleaning businesses can eliminate paper spreadsheets and manual invoicing by implementing janitorial software that creates, sends, and tracks customer invoices and payments.

When comparing cleaning-business software, look for features that automate tasks for an efficient workflow and provide real-time data for accurate bookkeeping.

In this guide, you will find a full comparison between the top nine billing and invoicing software brands for commercial cleaning companies.

Disclaimer: The information below is accurate as of July 2023.

Best janitorial software with billing and invoicing: Comparison table (with ratings and pricing)

The following table provides a snapshot of the top janitorial software with billing and invoicing, including ratings, price, and whether the software offers a free plan or trial.

 

Software

Best For

Capterra Rating

Free Plan/Trial

Pricing

Aspire

Mid- to enterprise-level commercial cleaning businesses

4.5/5

No

Varies based on company size; all plans support unlimited users with full feature access

CleanGuru

Small to midsize cleaning businesses

4.8/5

Yes

$55 to 125/mo. with limited users

Jobber

Small home service companies

4.5/5

Yes

$9 to $249/mo. with limited users

ServiceWorks

Small to large field service businesses

3.8/5

Yes

$828 to $8,496/ year

Kickserv

Small home service businesses

4.4/5

Yes

Free to $239/mo. with limited users

Service Autopilot

Small to large field service businesses

4.2/5

No

$49 to $309/mo. with limited users

Janitorial Manager

Small to midsize cleaning businesses

4.8/5

No

Not published

ManageMart

Small to midsize field service businesses

      4.3/5

Yes

$16.25/mo.

Smart Service

Small to large service businesses

4.3/5

No

$250-$2,500/mo. with limited users

 

Some field management software solutions have features and functionality better suited for certain types of businesses and service specialties. Below, find the top janitorial billing and invoicing software by use case.

Best janitorial billing & invoicing software by use case

A software platform's features, functionality, and cost will make it a better fit for one janitorial business over another.

Here are the best software solutions for commercial cleaners by use case.

  • Aspire— Best overall

  • CleanGuru — Best for specialty work

  • Jobber — Best for home services

  • ServiceWorks — Best for repair and maintenance

  • Kickserv — Best for small businesses

  • Service Autopilot — Best for automation

  • Janitorial Manager — Best for customer transparency

  • ManageMart — Best for online payment options

  • Smart Service — Best for one-day jobs

Compare what’s included in a monthly plan when researching cleaning service software so you don’t end up paying more for key features or additional users as your company grows. Read customer reviews to find a software’s strengths and weaknesses, as well as customer support and the kind of customer experience you can expect.

Consider how the software connects invoicing with the rest of your cleaning operations, such as:

  • Job scheduling

  • Dispatching

  • Work order management

  • Inventory management

  • Time tracking

Keep reading for an in-depth comparison of billing and invoicing features and functionality.

Platform #1: Aspire

Aspire, a ServiceTitan company, is a best-in-class cloud-based business management platform for janitorial companies.

aspire

Image Source: Aspire

Aspire streamlines and automates commercial cleaning operations, empowering businesses to work more efficiently and profitably. Aspire’s comprehensive platform simplifies workflows across an organization, including:

  • Scheduling

  • Estimating

  • Job costing

  • Customer management

  • Invoicing

  • Accounting

  • Reporting

  • And more

Trusted by more than 800 clients managing over $6.4 billion in client revenues, Aspire Software has been repeatedly listed as one of the fastest-growing private companies in the U.S. by Inc. 5000.

Capterra rating

4.5/5 stars

Standout capabilities

Aspire’s end-to-end software allows for complete customization and total control over invoicing and billing, including flexible options to invoice customers based on their billing preferences and payment schedules. Aspire supports both paper and paperless invoicing.

For recurring janitorial maintenance services contracts, the software offers a variety of billing options to meet diverse customer needs:

  • Fixed payment

  • Per service

  • T&M (time and materials) 

Aspire’s flexibility goes further, letting users bill to existing contracts with a secondary, unique invoice type. The user-friendly interface enables easy viewing of customer data, so you can see expiring janitorial contracts, create estimates, and establish payment terms to build loyalty and retain more clients.

Downsides to consider

Because Aspire is all-in-one software, expect a learning curve during onboarding and implementation. 

The mobile app (compatible with iOS and Android) for on-site job management has limited functionality compared with the complete platform.

Best for

Aspire’s cloud-based solution is designed for mid- to enterprise-level commercial cleaning companies seeking to improve efficiency, profit, and growth.

Top features

  • Intuitive invoicing assistant: Easily search, filter, and track invoices for seamless invoice management.

  • Automate invoicing: Customize in-platform invoice templates and send them individually or in batches.

  • Customer payment portal: Customers can view and pay invoices online with a credit card or ACH bank transfer to increase convenience and improve business owners' cash flow.

  • Integration options: Sync Aspire with accounting solutions like

     

    QuickBooks, Acumatica, or your preferred software using open-API integrations.

  • Real-time reporting: Accurate, timely data enables janitorial companies to make informed business decisions to increase performance and profit.

Pricing

Aspire stands out from competitors because every plan includes the same core functions for unlimited users.

  • Corporate: For commercial cleaning businesses with a minimum annual revenue of $5 million

  • Enterprise: For organizations with annual revenue above $15 million

For smaller cleaning companies, Aspire offers:

  • Crew Control: $30 per month per crew

  • Crew Control Plus: $50 per month per crew

Platform #2: CleanGuru

CleanGuru is a cloud-based business management system for janitorial services and cleaning businesses.

 

CleanGuru

Image Source: CleanGuru

CleanGuru offers bidding, invoicing, timekeeping, and scheduling software for commercial and residential cleaning companies, including janitorial, carpet cleaning, and maid service companies. 

The software provides industry-specific features, including:

  • Alerts and notifications for monitoring night-shift janitors

  • Employee text messaging

  • Cleaning job problem reporting

For over 10 years, cleaning business owners have trusted the software to run their businesses.

Capterra rating

4.8/5 stars

Standout capabilities

CleanGuru lets you quickly create an invoice template based on prewritten service descriptions, saving time and producing professional-looking invoices. You can print or email invoices and set up automatic invoicing based on a schedule.

Other useful billing and invoicing features include email verification, giving the exact time the customer viewed the invoice. Its ease of use enables you to easily search for invoices and reports, such as sales by customer or invoice aging.

Downsides to consider

CleanGuru does not offer a customer portal, which limits customer payment methods. While CleanGuru offers a QuickBooks Online integration for timesheets, it may not provide needed integrations for every cleaning company.

Best for

CleanGuru is best for small to midsize cleaning businesses and provides tools for companies that offer specialty cleaning services.

Top features

  • Templates: Create standard invoices based on prewritten descriptions.

  • Automation: Automatically email customer invoices on a set schedule.

  • Email verification: See the date and time when customers view invoices.

  • Reports: Easily find additional invoice data.

Pricing

CleanGuru offers four plans:

  • Basic: $55/mo.

  • Deluxe: $75/mo.

  • Max: $95/mo.

  • Max Plus: $125/mo.

All plans support work tickets for 10 cleaners. Additional cleaners cost $2/mo. each.

Comparing CleanGuru and Aspire

Enterprise-level janitorial companies need Aspire’s robust end-to-end functionality for not only business management but data-backed decision-making. 

Aspire delivers more when it comes to billing and invoicing as well, with features including the following:

  • More flexible accounting platform integrations with QuickBooks, QuickBooks Online, Acumatica, or custom platforms with open-API capabilities

  • Customer portal for easy bill payment with credit card or ACH bank transfer, plus access to issue tickets with attached media, communications, and past estimates and invoices

  • List and filter features to quickly sort pending, current, and past-due invoices to stay on top of payments and improve cash flow consistency

| Aspire outshines the leading janitorial business software solutions on the market today. Learn more on Aspire’s comparison hub.

Platform #3: Jobber

Jobber offers web-based software for home service companies in several field service industries.

Jobber

 Image Source: Jobber

Jobber serves home service companies in various industries, including cleaning, landscaping, pest control, and other field service businesses. Its features help business owners streamline day-to-day operations by simplifying scheduling, crew management, invoicing, and payment processing. The recipient of numerous awards, Jobber recently ranked top 10 on the 2023 List of Best Workplaces™ in Canada.

Capterra rating

4.5/5 stars

Standout capabilities

Jobber’s invoicing features ensure you won’t forget to send an invoice. You can view all jobs requiring invoicing at once, and the software will prompt you to send the invoice at the right time, whether it’s after you complete a cleaning job or at a specific time every month.

You can quickly create personalized invoices and send them to customers via email, text, or batch invoicing. Automated email or text customer follow-ups ensure you don’t overlook unpaid invoices, and a client hub with online payment software gives customers convenient options for payment.

Downsides to consider

It’s challenging to create complex invoices or communicate unique invoicing details, such as the application of customer credit. Jobber’s reporting is limited to built-in reports, so cleaning companies cannot fully customize in-depth performance data.

Best for

Jobber is best for small home service companies who want to enhance the customer experience.

Top features

  • Invoice reminders: Set reminders to send invoices at the right time.

  • Invoice generation: Use templates to create personalized invoices.

  • Automated follow-ups: Automatically email or text payment reminders to customers.

  • Payment processing: A client hub allows customers to pay online with a credit card.

Pricing

Jobber offers four plans:

  • Lite: $9/mo. for one user

  • Core: $49/mo. for one user. Additional users $29/mo. each.

  • Connect: $129/mo. for up to 5 users. Additional users $29/mo. each.

  • Grow: $249/mo. for up to 15 users. Additional users $29/mo. each.

Comparing Jobber and Aspire

Growing commercial cleaning companies choose Aspire over Jobber because of the full feature access and unlimited users in every plan, enabling them to scale without increasing technology costs. 

Aspire delivers better functionality when it comes to billing and invoicing with the following:

  • Included batch invoicing (no tiered paywall), so users can get billing done faster to improve cash flow and deliver better customer experiences

  • Visibility into pending invoices to empower strategic decision-making with resource allocation, marketing campaigns, and expansion initiatives

  • Flexible invoicing editing, eliminating brittle systems that don’t work the way you do

Get more detailed insights into how the two platforms compare on the Aspire vs. Jobber page

Platform #4: ServiceWorks

ServiceWorks provides cloud-based software to streamline operations for service businesses in the repair and maintenance industry. 

ServiceWork

Image Source: ServiceWorks

ServiceWorks aims to remove hassles relating to scheduling, estimation, CRM, automated communication, and job forms. The software enables service businesses to customize features to meet business needs.

Capterra rating

3.8/5 stars

Standout capabilities

ServiceWorks makes it easier for service businesses to process invoices. You can quickly customize and personalize professional-looking invoice templates.

The software allows you to process bulk invoices with one click. Through a mobile app, techs can email invoices to customers with an external payment link so they can immediately pay.

Downsides to consider

ServiceWorks isn’t the most user-friendly software and provides limited functionality. Financial reporting may not give the detail every service business needs.

Best for

ServiceWorks is designed for small to large field service businesses.

Top features

  • Time-saving templates: Choose from predefined templates or create your own for personalized invoices.

  • Invoice tracking: View outstanding and paid invoices.

  • Automatic processing: In the highest-priced plan, you can automatically send an invoice, process payment, and send a receipt to customers.

  • Progressive invoicing: Collect multiple payments for a job on separate days.

Pricing

ServiceWorks allows businesses to choose features to build their own packages.

  • Starter: $828/year

  • Plus: $3,708/year

  • Ultimate: $8,496/year

Comparing ServiceWorks and Aspire

The benefit of using software for billing and invoicing isn’t just in eliminating manual processes. It’s recording and analyzing financial data in a single, all-in-one platform.

ServiceWorks can’t compare to Aspire regarding advanced reporting and data visualization dashboards. Aspire also delivers better functionality in:

  • An intuitive user interface for streamlined adoption among stakeholders and ongoing workflow optimization

  • Adaptive billing options to provide better customer experiences, including using different billing methods for the same client

  • Property-based CRM for simple, streamlined invoicing for customers with multiple properties 

See how Aspire stacks up to other leading janitorial billing and invoicing platforms on the comparison hub.

Platform #5: Kickserv

Kickserv offers job management software for cleaning and other service businesses.

Kickserv

Image Source: Kickserv

Kickserv helps service business owners with estimating, scheduling, job management, CRM, invoicing, and time and expense tracking. Kickserv aims to simplify operations so businesses can better manage jobs. It’s one of the most affordable options with free and low-cost plans.

Capterra rating

4.4/5 stars

Standout capabilities

Kickserv features include visibility into outstanding balances and the ability to send batch invoices. The software also simplifies invoicing for repeat services with a customer.

Kickserv offers a variety of payment tools to increase customer convenience. It supports online signatures and approvals, and digital invoices enable customers to view and pay invoices online through Stripe, Google Pay, or Apple Pay.

Downsides to consider

While Kickserv integrations include QuickBooks Online and QuickBooks Desktop, if you create an invoice and sync it to Kickserv, you won’t be able to change the invoice in Kickserv. Also, not all the plans feature custom reporting capabilities.

Best for

Kickserv is best for small home service businesses.

Top features

  • Invoice scheduling: Set a schedule to send customers invoices for repeat services.

  • Batch invoicing: Send multiple invoices at once to save time.

  • Tracking: Easily view paid and unpaid invoices.

  • Online payments: Customers can view and pay invoices online.

Pricing

Kickserv plans include:

  • Free: For 2 users

  • Lite: $47/mo. for 5 users

  • Standard: $95/mo. for 10 users

  • Business: $159/mo. for 20 users

  • Premium: $239/mo. for unlimited users

Comparing Kickserv and Aspire

When growth is a goal for commercial cleaning companies, their operational needs quickly outpace what Kickserv can do. 

Aspire scales with an organization by empowering growth through advanced functionality and providing full feature access for unlimited users, so your technology costs don’t increase as you grow. Aspire also outperforms Kickserv with:

  • Advanced reporting with any plan for customizable data insights to drive responsive management decisions

  • One-way data push to popular accounting platforms for guaranteed data integrity no matter where you look

  • Custom tags, list features, and filtering to see the invoices you need without extra information you don’t

The fastest-growing commercial cleaning companies trust their operations to Aspire; see how it stacks up against other software in the comparison hub.

Platform #6: Service Autopilot

Service Autopilot is software for service businesses in several industries, including cleaning companies.

Service Autopilot

Image Source: Service Autopilot

Service Autopilot streamlines scheduling, routing, estimating, CRM, and invoicing. The software helps businesses save time with daily tasks, and its automation features aim to simplify business workflow.

Capterra rating

4.2/5 stars

Standout capabilities

Service Autopilot’s invoicing formats allow businesses to tailor their invoices based on their needs. The software supports print or digital invoices, including bulk invoicing.

Filtered results enable you to see open and past-due invoices quickly. If customers choose to keep a credit card on file, you can easily select multiple invoices and process payment.

Downsides to consider

The software isn’t the most user-friendly and will take some time to learn. The software’s automation feature is available only with the highest-priced plan, and many integrations, such as email and a two-way QuickBooks sync, cost extra each month.

Best for

Service Autopilot is designed for small to large businesses.

Top features

  • Custom formats: Customize invoices with more than 50 invoicing formats.

  • Bulk invoicing: Send multiple invoices at once.

  • Tracking: Easily view open and past due invoices.

  • Automate payments: Quickly process payment for customer invoices.

Pricing

Service Autopilot offers three plans:

  • Startup: $49/mo. for one user. Additional $29/ea. for office users and $19/ea. for mobile users. 

  • Pro: $119/mo. for one user. Additional $29/ea. for office users and $19/ea. for mobile users. Additional monthly fees for certain integrations.

  • Pro Plus: $309/mo. for one user. Additional $29/ea. for office users and $19/ea. for mobile users. Additional monthly fees for certain integrations.

Comparing Service Autopilot and Aspire

In a side-by-side comparison with Service Autopilot, Aspire provides more advanced features, including real-time job costing data, to improve profitability in billing and invoicing. 

Aspire goes further for its users with bi-monthly product updates that continue to improve upon features, such as:

  • Centralized visibility in open invoices, making it easy to make bulk edits when necessary

  • See accounts receivable for every property and client, as well as manage A/R in the platform instead of through a single-point solution

  • Generate customized reports and detailed statements for current and past clients

Visit the Aspire comparison hub to see how the business management platform delivers better features and support than the competition.

Platform #7: Janitorial Manager

Janitorial Manager is a cloud-based software specifically designed for cleaning companies to manage operations better.

Janitorial Manager

 

Image Source: Janitorial Manager

Janitorial Manager simplifies work order management and offers messaging, time tracking, janitor inspections, employee performance tracking, and supply tracking, among other features. Custom inspections, QR codes, checklists, and instructions improve quality control and customer service.

Capterra rating

4.8/5 stars

Standout capabilities

Janitorial Manager includes tools specifically for the cleaning industry and provides integrations for businesses to perform invoicing and payroll. Accounting integrations include QuickBooks and Sage 50. 

A client portal lets customers track job progress and submit requests and feedback easily.

Downsides to consider

While Janitorial Manager provides integrations for billing and invoicing, the software does not offer invoicing features. It also does not provide payroll management features.

Best for

Janitorial Manager is best for small to midsize cleaning businesses.

Top features

  • Invoicing integrations: Accounting integrations streamline billing and invoicing.

Pricing

Janitorial Manager does not publish plan pricing. Those interested in pricing must complete a form to receive a personalized proposal.

Comparing Janitorial Manager and Aspire

As a complete platform for running enterprise-level commercial cleaning businesses, Aspire does more for users than Janitorial Manager, including:

  • In-platform invoice management, including generating, issuing, and tracking invoices and accepting payment through the customer portal 

  • Customizable reporting generated from across an organization to better understand efficiency, profitability, and cash flow

  • True end-to-end capabilities, from estimating and scheduling to management modules for crews, equipment, and customers, plus integration and partnerships with software vendors the industry trusts

Get more information about how Aspire’s comprehensive management features go further than the competition on the comparison hub

Platform #8: ManageMart

ManageMart offers field management software for service businesses in a variety of industries.

managemart

Image Source: ManageMart

The software provides scheduling, dispatch, staff management, invoicing, and team communication tools. By offering accessibility through any portable device, it aims to simplify business and client management.

Capterra rating

4.3/5 stars

Standout capabilities

ManageMart helps service businesses escape manual processes and simplify operations. It provides invoicing features to create and process payments automatically.

The software increases customer convenience through online payments. It also streamlines creating invoices for recurring services.

Downsides to consider

ManageMart only provides built-in reports, so it may not provide the in-depth analysis cleaning companies need. It also offers limited integrations.

Best for

ManageMart is best for small to midsize service businesses.

Top features

  • Recurring invoicing: Automatically create invoice data for regular services.

  • Automatic payment processing: Set up automated payment processing for customers who choose to keep a credit card on file.

  • Invoice options: Send invoices by mail, email, or text.

  • Online payments: Customers can pay online with Square, Stripe, and PayPal.

Pricing

ManageMart offers one plan for $16.25/mo. for unlimited users.

Comparing ManageMart and Aspire

As commercial cleaning companies grow, entry-level software like ManageMart can’t provide the reliable functionality of a management platform like Aspire. 

Aspire empowers more growth and scales with its users, providing more advanced features, such as:

  • Customizable dashboards with specific data visualizations for different user seats, such as owners, account managers, or sales teams

  • List and filter features to quickly sort invoices and stay on top of recent issues, aging, and past-due accounts

  • Property-based CRM that makes it easy to schedule service and accurately bill multiple jobs to a single customer 

 

| Aspire outperforms the leading management software platforms on the market today. Find out more on the comparison hub.

Platform #9: Smart Service

Smart Service is a field service software that connects features to QuickBooks to streamline operations for janitorial and other field service businesses.

Smart service

Image Source: Smart Service

Smart Service is an add-on to QuickBooks, providing scheduling, dispatching, customer management, invoicing, and equipment and time tracking. While Smart Service Enterprise is desktop-based, it also offers cloud-based Smart Service 365.

Capterra rating

4.3/5 stars

Standout capabilities

With the Smart Service mobile app, a tech can add line items to a work order and instantly convert it to an invoice. Customers can sign and pay by check or credit card, or you can email the customer an invoice, and they can pay online through a secure payment portal.

Smart Service allows businesses to process bills and payments electronically, speeding up the billing cycle. The software ensures customer records remain accurate and up-to-date.

Downsides to consider

The software is built specifically for QuickBooks, so it will not work with other accounting systems.

Best for

Smart Service is best for small to large service businesses.

Top features

  • Invoice creation: Create an invoice from a work order with one click.

  • Electronic receipts: Quickly email customers a receipt.

  • Digital payments: Accept payments in the field or send customers a link to a secure payment portal.

  • QuickBooks sync: The software automatically updates data in QuickBooks in real time.

Pricing

Smart Service plans include:

  • Basic: $250/mo. for 2 office users and 5 field users

  • Pro: $450/mo. for 5 office users and 10 field users

  • Premier: $650/mo. for 10 office users and 15 field users

  • Enterprise: $1,250/mo. for 20 office users and unlimited field users

  • Enterprise Max: $2,500/mo. for 40 office users and unlimited field users

Comparing Smart Service and Aspire

Aspire provides the same standout capabilities as Smart Service but doesn’t limit users to QuickBooks for accounting. With an open API at the Enterprise level, janitorial companies can integrate their preferred accounting software with the rest of their operations, including QuickBooks, QuickBooks Online, and Acumatica. 

Designed and built for field service businesses, Aspire delivers better performance in:

  • End-to-end functionality, from initial estimate through invoicing, payroll processing, and reporting 

  • Advanced reporting and data analysis so business owners can understand their operations and profitability better than ever before

  • One-way data push syncing for consistency and accuracy in your financial information across platforms

See how Aspire measures against the industry’s favorite management platforms on the comparison hub.

Looking for janitorial software with billing and invoicing?

Growing a commercial cleaning business requires more than adding new cleaning jobs to the schedule. Successful business growth involves implementing efficient processes to simplify tasks, improve accuracy, and increase cash flow.

Aspire janitorial business software with billing and invoicing streamlines cleaning jobs from start to finish. 

→ Centralized data and real-time reporting tell owners exactly where their business stands and where to improve. 

Aspire’s comprehensive platform empowers cleaning businesses to improve invoice management, enhance customer service, and boost profit.

Ready to simplify your billing and invoicing? Schedule a demo today.

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