What is commercial cleaning software?

Aspire's comprehensive commercial cleaning software is built to empower the industry’s best practices in business processes.

The platform optimizes workflows from estimating to invoicing, while the mobile app functionality improves communication and accountability to elevate services and build lasting relationships with customers.

Key features include drag-and-drop scheduling, real-time job costing, and customizable reporting to empower responsive management decisions that increase productivity, reduce costs, and eliminate waste.

Aspire's commercial cleaning software combines specialized functionality with intuitive design for a streamlined solution to maximize profitability.

dashboard on laptop icon

Features to drive profitability


Scheduling Software

Take the headaches out of job scheduling. Move jobs from won to scheduled, create recurring jobs, and update the schedule instantly. Monitor performance metrics for every service, property, division, and more.


Customer Service Software

Aspire’s CRM provides visibility into your sales pipeline so you know where you stand with your bids and proposals. Take customer service and satisfaction to the next level with a full view of clients and renewals.

Job Costing

Job Costing Software

Keep track of every job cost, including material, labor hours, and other costs that contribute directly to how profitable you’ll be once a project ends.


Estimating Software

Say goodbye to inconsistent estimates based on guesses or past jobs. Aspire allows you to create templates and kits based on your actual production factors, ensuring consistent and accurate estimates every time.


Reporting Software

Gain valuable insights into your business performance and protect your profits with real-time reporting. Detailed, visual dashboards and customizable reports give you a 360-degree view of your business.


Invoicing Software

Ditch paper invoices and create and track payments like the pros. Easily search, filter, and view outstanding invoices and sync Aspire with accounting solutions like QuickBooks or Acumatica.


Purchase Orders

Eliminate unnecessary purchases and stay on budget with Aspire’s landscape purchasing feature. Easily view the materials needed based on your estimates, manage your vendors and subs, and compare prices—all in one place.


Asset Tracking Software

Put our equipment tracking software to work and make sure you know where everything is, arming you and your team with the power to track all your assets.

Mobile App

Field-Friendly Mobile App

Stay connected to your team, wherever they are

Accounting & Payroll

Payroll Software

Protect the integrity of your financial data by housing it all in a single solution. Aspire’s platform applies the correct labor hours to each job and ensures overall accuracy throughout all your business accounting.

Bring your office and crews closer together
Running operations in a single platform provides visibility into real-time labor costs while improving performance and accountability.
In-platform crew communication
Automatic schedule syncing
Single-click route optimization
Improve client satisfaction and retention
Centralized digital records provide full sales pipeline visibility and enable commercial cleaners to easily reference client history and respond quickly to issues to strengthen relationships.
Calendar and email integrations
Self-service customer portal
Dynamic, filterable database
CAM employees (1)
The last software you’ll ever have to implement
Aspire’s workflow streamlines and optimizes to drive new revenue and empower business growth—those processes are also as effective whether you run 15 crews or 15 branches.
All features for unlimited users
Cloud-based, secure platform
Growing product investment
"Aspire is constantly updating their platform, and the next thing you know there's a new feature that we're able to utilize or new data we can generate because of how hard the Aspire IT team works to improve the technology."
John Salido
John Salido
Janitorial & Day Porter Service Line Expert, CAM Property Services
Greater control comes from drill-down visibility.
Aspire helps commercial cleaning companies understand accurate, real-time costs associated with every job, route, and branch to eliminate waste and identify high-profit services and contracts.
Customizable reporting dashboard
Make data-backed decisions
Meet the future on your terms
Schedule your demo
See Aspire in action and discover why the fastest-growing professional cleaning service businesses use a comprehensive platform to elevate operations and drive new profitability.
"In our first full year using Aspire, we were able to grow our revenue to about 15%. I'm very confident…we'll be able to grow that number even larger!"

John Salido, CAM Property Service

“Many times companies resist switching software—but too much was falling through the cracks, so I knew I had to rip the bandaid off.“

Brent Shears, Crown Facility Solutions

“We’ve had tremendous growth month over month, and we could see it in real time because Aspire affords you that visibility into your sales and your operations.”

Dana Shaw, Property Works/The Batallan Group

Frequently Asked Questions
Get answers to some of the most commonly asked questions about commercial cleaning software.

Commercial cleaning software provides a centralized platform to manage all business operations and administrative tasks for cleaning companies that service stadiums, office buildings, retail spaces, multi-unit residential buildings, and other commercial spaces.

Key features include:

  • Crew management with mobile device functionality for office-to-field communication
  • Scheduling and dispatching cleaners with route optimization
  • Real-time cost tracking to manage labor and minimize waste
  • Geo-fenced time tracking with payroll integrations to eliminate paper timesheets and payroll bottlenecks
  • Billing and invoicing with aging invoice notifications to improve cash flow
  • Cloud-based customer management

Aspire’s field service management software eliminates siloed solutions, manual processes, and repetitive paperwork for commercial cleaners.

Implementing a cloud-based platform optimizes productivity and increases profitability, igniting lasting growth within your market and beyond.

Commercial cleaning service software benefits both the field and back office by increasing efficiency, improving accountability, and providing greater visibility into operational data.

Businesses that implement a software solution get unparalleled support in automating and optimizing their operations to minimize labor costs while unlocking new revenue potential.

✓ Auto-dispatch schedules with optimized routing ensure your crews in the field are making the most of their workday.

✓ Integrations with payroll and accounting platforms eliminate back-office bottlenecks, so your team can focus on growth initiatives rather than daily tasks.

✓ Centralized workflows improve data collection and reporting, make it easy to identify the most profitable cleaning jobs on your schedule, and eliminate low-revenue generating clients to increase cash flow with your current resources.

Other benefits include:

  • Geo-tagged time tracking
  • Real-time field staff communication, including photo and video uploads
  • Purchasing and inventory management for better job cost allocation
  • Job management processes aligned with industry best practices
  • Unlimited estimate templates to get job bids out the door faster
Using commercial cleaning software improves day-to-day operations to eliminate razor-thin margins and gives business owners greater control of their company’s profitability and growth trajectory.

It depends. If a company uses many single-point software solutions, it can be time-consuming to transfer data and processes into a new platform.

Aspire Software is more than just a business management platform provider. It’s a technology partner invested in user success. That commitment to customer success begins from implementation and continues for the life of your business.

  • Dedicated implementation specialists work with users to ensure they not only understand the software but also how to use it to drive new revenue and profitability.
  • Ongoing product investment ensures the software never becomes outdated or brittle. Aspire users remain at the forefront of their markets because they’re backed by the latest technology.
  • Monday to Friday, live support from AspireCare for troubleshooting, issue resolution, and expert answers to user questions.
  • Monthly office hours with product experts so users can continue to deepen their product knowledge, improve processes, and build skills in using the software.

A comprehensive software platform can be involved to implement, but new customers aren’t left to figure it out by themselves. Becoming an Aspire user means working with technology experts to streamline the management of your company so you’re operating as profitably as possible.

Aspire's software helps grow profits for commercial cleaning businesses by optimizing labor costs through efficient scheduling and job bidding and reducing overhead by automating manual processes such as payroll, invoicing, and bookkeeping.

Real-time job costing gives account owners and managers instant insights into labor and material costs associated with individual jobs. This granular data analysis makes responsive management possible, and eliminates low-profit/high-cost jobs from your schedule.

Commercial cleaning service contractors using Aspire deliver consistently superior service through:

  • Route optimization
  • Three-way client communication capabilities
  • A user-friendly customer portal for e-sign contracts and online payment processing for credit cards and ACH bank transfers

Many cloud-based management systems on the market today charge by user and feature, so growing an enterprise in the commercial cleaning industry generates increasing technology costs.

Aspire uses a different cost structure, providing the same full-feature access for unlimited users with every plan.

  • Growth: A special program that provides growing companies with annual revenue between $1 million and $3 million with access to the Aspire business management platform
  • Corporate: designed for commercial cleaning companies generating over $5 million in annual revenue
  • Enterprise: for companies with over $15 million in annual revenue that need open API capabilities for custom integrations with their preferred software partners

Aspire is a family of software solutions for small businesses, including:

  • Crew Control: $30 per month per crew
  • Crew Control Plus: $50 per month per crew

Schedule a demonstration with Aspire and find the ideal software solution for your business, whether you’re just getting started or are ready to expand into new nationwide markets.

Just using scheduling software alongside siloed solutions for other aspects of your commercial cleaning business limits your capabilities from the office and the data generated from your day-to-day operations.

An end-to-end commercial cleaning business management platform, like Aspire, streamlines and optimizes workflows while centralizing data collection.

Aspire’s scheduling and dispatch features include:

  • Instant work ticket creation from signed contracts
  • Drag-and-drop scheduling
  • Labor cost visualizations on dashboards to empower responsive management and eliminate overtime
  • Week and month calendar toggling to see your current operational capabilities
  • Auto-dispatch schedules for crews, eliminating time-consuming email or text messages
  • Instant schedule-syncing when something changes, with mobile device notifications for technicians in the field
Improving the mundane scheduling tasks for your business increases efficiency in the field and maximizes office productivity so that you can generate new profitability from your existing resources.

Commercial cleaning software gives business owners greater visibility to control their labor costs. When your workforce operates in the field and office, it creates challenges to controlling labor costs.

A lack of visibility into crew locations, time spent at individual properties, and time tracking accuracy leave business owners to guess and rely on their gut instincts when it comes to:

  • Accurately pricing job estimates
  • Identifying the profitable contracts in your customer base
  • Eliminating the high-cost properties from routes
  • Staffing balanced crews

Aspire provides business owners with real-time, accurate job costing data from a customizable dashboard. Operations can see when a job exceeds estimated labor costs to make data-backed responsive staffing decisions and adjust future estimates to maintain profit margins.

Aspire seamlessly integrates with QuickBooks, QuickBooks Online, Acumatica, and other popular accounting platforms.

Invoice and job data flow automatically with a one-way data push to reduce double entries, manual errors, and paperwork while ensuring data integrity across platforms.

Aspire provides complete visibility into your finances without duplicative data entry, eliminating the time-consuming processes involved with closing the month and improving business owner insight and understanding into revenue, cash flow, and costs in real-time.

Absolutely. Aspire’s Enterprise plan offers an open API to customize integrations to the needs of a commercial cleaning business, generating over $15 million in annual revenue.

As the only genuinely scalable platform on the market, Aspire easily adapts to changes in the number of users, locations, teams, branches, and services. Scalable workflows mean it’s easy for Aspire to configure changing operational requirements as companies drive new growth.

With an industry-specific solution like Aspire, you avoid paying for unnecessary capabilities and get the specialized tools commercial cleaners need.

Free resources for commercial cleaning business owners
Get industry insights and learn more about how Aspire supports limitless growth for commercial cleaners.
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80% of businesses see revenue increase with real-time data.*

Aspire streamlines how you work, unlocking new profit potential in existing operations and improving processes to build a robust, loyal customer base.

*(KX and CEBR, 2022)

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