Leading a successful landscape company means that you have plenty of details, deals, and projects to track—not to mention variables like the rising cost of materials and fuel.
Aspire is a cloud-based business management software that integrates all of your critical operations, including estimating, scheduling, purchasing, mobile crew management, job costing, invoicing, and more, into a single, powerful solution that can help you save money and hit your profit goals. Here are three ways a business management system can aid in controlling costs and keep your business profitable.
Improve your estimates
An accurate landscape estimate is your roadmap—and without one, you’re leaving the door open to get lost in unplanned purchases and additional labor hours.
The consistent scalable way to produce profitable estimates is by creating kits that use accurate production factors to estimate the correct hours, materials and target profit margins for each job. Additionally, standard estimate templates help ensure jobs are bid consistently, accurately, and at the right margins—no matter who generates the proposal.
Manage unnecessary purchasing
Software and standard operating procedures are musts for purchasing—without them, you could be left with a surplus of unused supplies, multiple crew members submitting loose receipts that you have to spend time matching to jobs, and a mountain of data entry.
A software with integrated purchasing functionality can help you better control unnecessary purchases by requiring POs to be used with your approved vendors and making sure only estimated materials are purchased for sold jobs. If additional materials are needed, a change order should be created to include those into your scope and price.
Handle rising fuel and material costs
No matter how profitably you run your business, there are still things that are out of your control, like the rising price of fuel or landscape materials.
An end-to-end landscape business software helps you curb some of the costs that negatively affect your bottom line. Ensure that your crews are using the most efficient routes and minimizing unnecessary trips for fuel with route optimization.
Using a landscape estimating software that provides instant visibility into labor and material costs can help you create accurate estimates in the event you’ll need to raise your prices or add a fuel surcharge to your contracts. In addition, it gives you the information to support and proactively communicate price increases to clients and reach your growth goals faster. If you're wondering how to add fuel surcharges to your client contracts, check out this blog post.
Having the tools and the ability to see and analyze your company’s performance equips you to be more strategic about your business, make data-driven decisions to improve your profits, and address unexpected expenses.
Learn more about how Aspire can help you navigate business challenges like a pro and request a demo at the link below.