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Accounting

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How are pricing and margins managed in Aspire?

Pricing and margins are managed using multiple overhead recovery system. Using mark up to recover overhead and using margins to generate the final price. Aspire provides the flexibility at the branch, division, service, customer levels. This provides complete granularity and reporting to assess profitability.

Is there a chart of accounts within Aspire?

In Aspire, there is a chart of accounts. Aspire manages and tracks earned revenue, invoiced revenue and work in progress in real time. All of the information integrates directly with your accounting system.

Is there a built-in accounting package?

Aspire integrates with multiple accounting systems where your general ledger is managed. Aspire is your cost accounting system that maps to your general ledger for revenue, cost of goods, and gross profit.

What accounting integrations are offered?

Accumatica, Microsoft Dynamics GP, Quickbooks (Online and desktop), Sage, and Netsuite are all accounting integrations offered through Aspire.

Do you provide built-in job costing?

Aspire is your job costing system for maintenance, enhancement, construction, snow, and T&M work. Aspire manages all your job costs in real time.

Does Aspire manage inventory?

Aspire has an inventory module linked to the purchasing module. There is a catalogue cost to estimating using actual cost for job costing. Aspire also maintains inventory transaction history as well as an average cost function for inventory valuation.

How do you handle different pricing for different clients?

Aspire uses templates to establish contract pricing. There is no limit to the number of templates and therefore the kind and type of pricing is based on branch, customer, etc.

Can you have different General Ledgers assigned to different Locations?

Aspire supports separate branch accounting as well as separate company accounting files.

What information flows to the accounting system and how?

There are 4 primary connections between Aspire and the accounting system

  1. Deposits based on customer payments

  2. Payroll based on aspire payroll reporting

  3. Approved purchase order payments

  4. Revenue, cost of good, and gross margin information at the branch and division levels

How is budgeting handled? In Aspire or in the Accounting system?

Aspire has a rolling budget management tool. Aspire clients typically build their budgets in their accounting system or in spreadsheets and import those into the rolling budget. From there, the budget information goes into Aspires overhead recovery markups and profit margins.

Are expenses handled in Aspire or the accounting system?

All job related expenses are managed in Aspire. All other expenses for below the gross profit line are managed in your accounting system. This eliminates any duplication of data and unnecessary migration of information between the systems.